Cordina Charvis - Corporate Paralegal Services

Review Company’s privacy agreement and complete and respond to vendors’ privacy screening questionnaires.

Update and maintain Master Limited Partnership database with lead names, syndicates, affiliated & sub-advisors contact information.

In my leadership role during the implementation of the company’s legal and compliance entity management system; I have saved the company approximately $600,000 in legal and administrative fees per year.

Coordinate with outside counsels, internal departments and servicing company providers with the implementation of hCue; a legal and compliance entity management system.

With the use of hCue; I am responsible for tracking all legal entities activities such as: formations, dissolution, management and capital structures, domestic and foreign jurisdictions and state filings.

Create and distribute new entity and dissolution questionnaires and reminder alerts to law firms and internal departments.

Coordinate with internal departments such as: real estate, operation, securities, tax and private equity with creating custom fields for compliance software.

Work with Managed Servicing team to provide information required for state annual filings and franchise tax reporting.

Capture and obtain missing information for existing entities and coordinate updates with analyst.

Manage the notification, acknowledgement and distribution of all service of process, notices and correspondence as they relate to the company’s entities and subsidiaries.

Coordinate with accounting departments to streamline the billing/invoicing system for legal entities; distribute invoices to appropriate billing departments.

Coordinate group training and user privileges for legal and compliance software users.

Coordinate and preform basic and enhanced due diligence KYC screening on new and existing US & Non-US clients.

Prepared formation and foreign qualification documents and amendments for corporations and limited liability companies including name availability checks and reservations, trademark searches, prepared organizational documents and resolutions, obtained federal employer ID numbers, prepared foreign qualifications, and assisted with related regulatory filings.
 

Drafted corporate documents, including but not limited to bylaws, operating agreements, stock certificates, and tax forms, as appropriate. 

Prepared and filed all notices of exemptions from Commodity Futures Trading Commission (CFTC) required by Regulation 4.13(a)(3) and 4.14(a)(8) with the National Futures Association (NFA); Managed and maintained annual affirmations.

Assisted with the maintenance of corporate entities, including:
managed processes for the entity’s life cycle from formation to dissolution.

Oversaw processes for the maintenance of corporate documentations.

Drafted Blue Sky registration documents such as Form D and Form U-2.  Researched State’s Blue-Sky law exemptions for private placements.

Prepared memoranda on the availability of exemptions and requirements for registration.  Finalized forms distributed for execution.  Prepared and filed Federal Notice of Sale of Securities.